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Project stages

05/31/2016 - 01:00 PM

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The stages of research projects

Research and development projects are carried out in 4 stages:

  1. Planning: definition, planning and quantifying of the activities to be carried out
  2. Implementation: performance of the activities aimed at achieving the precise results expected
  3. Monitoring: measuring the state of progress of the project and checking that the allocated resources are being used correctly
  4. Closure: this stage completes the activity in a formal and documented way, either when the expected results have been achieved or when the activity has been interrupted due to requirements of various kinds.

The process is managed using a dedicated information system. These methods guarantee that:

  • the results conform to the requirements/objectives set in the initial phase and, where applicable, agreed with the Customer;
  • the results are issued according to the established timetable;
  • the results are achieved making optimum use of the allocated resources;
  • the results are developed and recorded in such a way as to allow them to be conveyed to the department/body that will engineer them;
  • when appropriate, the innovation produced is protected (IPR);
  • the potential synergies with activities carried out on other projects are identified;
  • development/maintenance of know-how is ensured in order to provide the company with a set of integrated specialised skills as a shared asset.

The activities are defined, planned and quantified by breaking down the project using the Work Breakdown Structure, which allows:

  • the objectives and deliverables/milestones that need to be achieved to be identified;
  • the requirements, in terms of resources needed to carry out the activities, to be determined;
  • any restrictions and/or risks and the potential impacts on the environment and sustainability to be identified;

The projects are defined by project managers together with the department managers, applying a top-down approach in accordance with the high level macro-themes/macro-objectives set for the year and identified on the basis of the Technological Plan. The projects portfolio is approved by management in the Tilab committee.

The activities needed to achieve the precise results expected are carried out with maximum effectiveness, efficiency and respect for the timetable. During this stage, technical and management reports on the projects are also produced. During the implementation stage, the need may arise to reformulate activities which, if they are not particularly important and do not involve significant changes to resources and objectives, are handled directly by the project manager, who will amend the plan of activities, recording this in the information system. If the changes are significant and may have an impact on other activities, they are handled within the Tilab committee.

The Monitoring stage is when the progress in achieving the project results is measured and when the correct allocation of resources is verified.

These activities are managed by the project managers, department managers and the Tilab department acting as the project office.

The Closure stage of an activity records the completion of an activity in a formal and documented way when the expected results of the activity have been achieved by the pre-established date or following the interruption of the activity because of varying requirements that have arisen during the project or a change of priorities.